how to write draft watermark in excel

2 min read 02-11-2024
how to write draft watermark in excel

Adding a draft watermark to your Excel spreadsheets is a great way to clearly indicate that a document is not final. This helps prevent confusion and ensures that recipients understand the document's status. Here's a step-by-step guide on how to insert a draft watermark in Excel:

Using the Header & Footer Feature

  1. Navigate to the "Page Layout" tab: Click on the "Page Layout" tab in the Excel ribbon.

  2. Select "Header & Footer": In the "Page Setup" group, click on the "Header & Footer" button.

  3. Insert the Watermark Text: In the header or footer area, type "DRAFT" or any other text you want to use as your watermark.

  4. Format the Watermark:

    • Font: Change the font size, style, and color to make your watermark stand out.
    • Orientation: Rotate the text to create a diagonal watermark.
    • Fill Color: If you want a subtle background, add a light grey fill color.
  5. Apply the Watermark to All Pages:

    • Go to the "Page Layout" tab.
    • Click on "Print Titles."
    • Under "Rows to Repeat at Top," select the row containing the header or footer with the watermark.

Using WordArt

  1. Insert WordArt: Go to the "Insert" tab and click on "WordArt" in the "Text" group.
  2. Choose a Style: Select a WordArt style that suits your needs.
  3. Type the Watermark Text: Type "DRAFT" or your chosen watermark text.
  4. Format the WordArt:
    • Change Font: Adjust the font size, style, and color.
    • Rotation: Rotate the WordArt to create a diagonal watermark.
    • Transparency: Reduce the transparency to make the watermark less noticeable.
  5. Position the Watermark:
    • Click on the "Format" tab in the WordArt Tools group.
    • Click on the "Shape Options" button in the "Arrange" group.
    • Go to "Size & Properties" and adjust the height and width of the WordArt.
    • Adjust the position of the WordArt to create the desired watermark effect.

Using Pictures

  1. Find or Create a Watermark Image: You can use a pre-made watermark image or create your own using a graphics program like Paint or Canva.
  2. Insert the Image:
    • Go to the "Insert" tab.
    • Click on "Pictures" and select the watermark image.
  3. Position and Size the Image:
    • Click and drag the image to the desired location.
    • Resize the image to fit your needs.
  4. Adjust Transparency (Optional):
    • Right-click on the watermark image.
    • Select "Format Picture."
    • Under "Picture Effects," adjust the "Transparency" slider to make the watermark more subtle.

Additional Tips

  • Preview the Watermark: Always preview your spreadsheet (File > Print Preview) to make sure the watermark looks as intended.
  • Remove the Watermark: To remove a watermark, simply delete the text, WordArt, or picture from the header or footer.

By following these steps, you can easily add a professional-looking draft watermark to your Excel spreadsheets. Remember to choose a watermark style that effectively conveys the document's status and enhances its readability.

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