Sending your resume via email is a common practice in today's job market. But, it’s not just about attaching your resume and hitting send. Crafting a professional and effective email is crucial to making a good first impression. Here’s a step-by-step guide on how to write a compelling email when sending your resume:
1. Subject Line:
- Keep it brief and specific: Avoid generic subject lines like "Job Application" or "My Resume."
- Mention the position and company: "Application for [Position Name] at [Company Name]" or "[Your Name] - Application for [Position Name]"
- Highlight a key skill or qualification: "Marketing Specialist - Experience in Digital Marketing"
2. Salutation:
- Address the hiring manager by name: A personalized salutation shows you’ve taken the time to research. If you can't find the hiring manager's name, use "Dear Hiring Manager."
- Use a professional tone: Avoid informal greetings like "Hi" or "Hey."
3. Opening Paragraph:
- Clearly state your purpose: Mention the specific position you're applying for and where you saw the job posting.
- Briefly highlight your relevant experience: Showcase your skills and qualifications that align with the job requirements.
- Express your enthusiasm: Let the hiring manager know you're genuinely interested in the opportunity.
4. Body Paragraph:
- Elaborate on your qualifications: Expand on your skills and experiences that are most relevant to the job description.
- Quantify your achievements: Use numbers and data to demonstrate your impact in previous roles.
- Tailor your content to the specific job: Show you understand the company's needs and how your skills can contribute.
5. Closing Paragraph:
- Express your gratitude: Thank the hiring manager for their time and consideration.
- Reiterate your interest: Confirm your enthusiasm for the position and the company.
- Mention your availability: State when you're available for an interview.
6. Closing:
- Use a professional closing: "Sincerely," "Regards," or "Best regards" are appropriate.
- Include your full name: Sign off with your first and last name.
7. Attachments:
- Attach your resume: Ensure your resume is in a standard format (PDF preferred).
- Consider a cover letter: A cover letter is optional but can strengthen your application.
Example Email:
Subject: Marketing Specialist - 5+ Years Digital Marketing Experience
Dear [Hiring Manager Name],
I am writing to express my strong interest in the Marketing Specialist position at [Company Name], as advertised on [website]. With over five years of experience in digital marketing, I possess a proven track record of driving successful campaigns and exceeding goals.
In my previous role at [Previous Company], I spearheaded the development and implementation of a multi-channel marketing strategy that resulted in a [quantifiable achievement]. I'm confident that my expertise in [mention specific skills] aligns perfectly with the requirements outlined in the job description.
Thank you for your time and consideration. I am eager to discuss how my skills and experience can benefit [Company Name]. I am available for an interview at your earliest convenience.
Sincerely,
[Your Name]
Remember:
- Proofread carefully: Ensure your email is free of any typos or grammatical errors.
- Follow up: If you haven't heard back within a week, it's acceptable to send a polite follow-up email.
- Customize your email: Tailor each email to the specific job and company you are applying to.